Allocate Suppliers Payment

The Allocate Supplier Payment feature in Tigg allows you to link supplier payments, debit notes, or opening balances to Purchase bills and Expense  after the transaction has been recorded. This is useful when payments were recorded without allocation or when allocations need to be adjusted later without modifying the original transaction.

You can access this feature from:
Purchases → Allocate Supplier Payment

This section lists all supplier-related transactions where the supplier account is debited, such as:

• Supplier Payments
• Debit Notes
• Opening Balances

These transactions are categorized into two tabs:

• Unallocated: Transactions that are either not allocated or only partially allocated to supplier bills.
• Allocated: Transactions that have been fully allocated to supplier bills.

The list displays the following key fields:

• Type: Nature of transaction (Payment, Debit Note, Opening Balance)
• Date: Transaction date
• Entry No: Reference number of the transaction
• Supplier: Supplier name
• Amount: Total transaction amount
• Allocated: Amount already allocated
• Balance: Remaining amount available for allocation

Users can search, filter, and select transactions to proceed with allocation.
Both the Allocated and Unallocated lists can be exported using the
Options → Export All feature.

When a transaction is selected, the system opens the allocation screen, displaying all outstanding bills for that supplier.

Allocation Screen Details

• Amount: Total bill amount
• Left to Allocate: Remaining unpaid amount of the bill
• This Allocation: Enter the amount to allocate from the selected transaction
• FIFO Option: Automatically allocates the amount to the oldest bills first
• Clear: Removes allocation for that specific bill

The user can allocate the amount fully or partially across one or multiple supplier bills.

Allocation does not modify the original transaction; it only links payments to  Purchase bills and Expense bills. This feature is particularly useful when:

• Supplier payments are recorded without linking them to specific bills

It supports partial allocation and allows a single payment or debit note to be distributed across multiple bills. This is also helpful when adjusting debit notes against outstanding Purchase and the expense bills , Using this feature ensures accurate supplier balances, improves accounts payable aging, and enhances the reliability of payables and liability reports.